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Fees For Use of Library Facilities

From Kern County Resolution No. 2011-157, dated June 21, 2011:

Room Use Fees

There is established an amended schedule of usage fees for the permissive use of the various rooms and facilities of the libraries operated by the County of Kern effective as of the effective date of this Resolution.

These fees are established in three (3) categories, which are to be charged by the County Library based upon the type of person/entity seeking to use the facilities and the intended activity to be conducted during the use of the facility as specified below.  In the event of any dispute concerning classification, the Director of Libraries’ or the Director’s designee’s determination shall be final.

The three (3) categories for the charging of use fees are as follows:

Category "A" - Fees to be charged to:

  1. Tax exempt non-profit groups or organizations (as defined by the Internal Revenue Service and as evidenced by an IRS letter of determination) when the purpose of the use is for other than commercial, fund raising or fund solicitation; and

  2. Kern County General Fund financed departments which do not receive Federal or State of California funding or subventions based upon their actual operating expenses.

Note:  Non-profit organizations wishing to reserve a room for a series of bookings during a calendar year will not be charged for the first reservation, but will be charged $10.00 for each additional reservation in the series.

Category “B”---Fees to be charged to:

  1. Governmental entities, including, but not limited to:
    • Kern County General Fund Departments that receive Federal or State of California funding or subventions based on their actual operating expenses; and

    • Kern County Non-General Fund financed departments funded by the Internal Service Fund or Enterprise Funds, and Kern County cities, special districts, and agencies;

    • Other cities, special districts and agencies in the U.S. ; and

    • State and Federal agencies

Category “C”--- Commercial and Private Fees to be charged to all public and private permissive users other than those set out in categories “A” and “B” (including fundraising and fund solicitation for non-profits)

The fees for use of County Library facilities, including study rooms as set by Category, are as follows:

Facility Per Event (up to 4 hours*) Category
Study Rooms** at: Beale Library, Lamont, Rosamond, Southwest, Frazier Park $0 $30 $60
Small Conference Rooms at: Rosamond, Frazier Park $0 $50 $75
Beale Library Lake Room and Small Meeting Room at Southwest and Branch Library Meeting Rooms at: Delano, E. Wilson, Holloway-Gonzales, Shafter, Taft and Wasco $0 $70 $140
Branch Library Meeting Rooms at: Arvin, California City, Frazier Park, Kern River Valley, McFarland, Rathbun and Ridgecrest and Beale Library Tejon Room $0 $100 $200
Branch Library Meeting Room at Lamont; Beale Memorial Library Atrium $0 $150 $300
Large Meeting Rooms at: Rosamond and Southwest $0 $200 $400
Beale Auditorium Rental (Includes Use of Kitchen) $200 $400 $800
Piano Tuning Actual Cost to user
Security Services Actual Cost per hour
Department Personnel $50 per hour

* Setup and Cleanup time by user is included in the 4 hours unit rented time.

** Under Category A only, study rooms may be used for study purposes on a first come, first serve basis for one hour time periods without charge and this time period may be extended an hour at a time for a maximum of three hours provided the room has not been reserved by others or other users are not waiting to use the rooms for study purposes.  Study rooms may also be reserved in advance for four hour blocks of time for any purpose at the listed fees for various categories of users to guarantee the use of a study room for each four hour period.

The Director of Libraries or designee may waive fees charged to non-profit groups or organizations when all proceeds of the activity or function are donated to, or made for the benefit of, the Kern County Library.

The completed meeting room application, IRS letter of determination (if applicable), proof of insurance, and full payment must be received no later than two weeks (14 calendar days) prior to the event date to secure the reservation.

Cancellations - Reservations cancelled between two weeks (14 calendar days) and  72 hours (three calendar days) prior to the event date will be subject to a cancellation fee equal to 50% of the meeting room fee, or will  have the option to reschedule the event to another date within 90 days of the original reservation, depending on room availability.    No refund or rescheduling option will be given for cancellations received less than 72 hours (three calendar days) prior to the event.

Failure to clean up after a meeting or unusual clean up requirements beyond that expected through normal use will result in actual cost of clean up charged to the party renting the room.

The Director of Libraries or designee may require meeting room users to pay for security services depending on the nature and/or time of use of the meeting facilities.

Set up and clean up by library staff is charged at Department Personnel fee per hour.

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